Embedded Files
AGENDA
January 22nd, 6:30PM - Rock House, Fort Stockton, Texas
Opening:
Call to order
Approval of minutes from the previous meeting
Recognition of Guests and New Members
Reports:
Treasurer's report
Acknowledge donation from Robert Sadler in the amount of $5,000
Presentation
Trail Cams - Solar Panels installed
Decisions:
1 year anniversary of the recreation of the board.
Article VI: Finances
Section 6.1: Fiscal Year - The fiscal year of the Committee shall be from September 1st to August 31st.
Happy New Year - Looking ahead to events/planning for 2025
Tabled: T-Shirts / Trail Merchandise
Discussion items:
Fall Event – Bat watch recap - Oct. 31st
EDC Dam Construction Update
City of Fort Stockton Water Project Update
New business:
Brief announcements or updates
Setting the date for the next meeting
Adjournment
MINUTES
Opening: (6:32 PM)
Call to order - Paul Weatherby, Billy Gonzales, Sarah Shuttleworth, Colette Barragan, Tristan Barragan, Debra Ezell
Approval of minutes from the previous meeting - 1st Paul/2nd Debra - passed
Recognition of Guests and New Members - none at this time
Reports:
Treasurer's report - balance $1,000.94.
PO BOX needs to be paid $84.00 a year.
Sarah Shuttleworth - The signature card needs to be signed at the bank.
Acknowledge donation from Robert Sadler for $5,000
Thank you card to be signed next weekend. (addressed to Bob and Carolyn Sadler)
Presentation
Trail Cams
● 2 of 3 solar panels have been installed and cameras are doing
their job. One solar panel needs to be installed.
Decisions:
Article VI_: Fiscal Year - The fiscal year is Sept1 to August 31. CCT needs to create a budget.
Happy New Year - Looking ahead to events/planning for 2025
Oct. 31 - bat flight at dusk
Possible fitness class at the creek (contact Alexis Ramirez), TT
Ruben Leyva - fitness on the trail.
Contact a bat conservancy for events on protecting bats under the bridge. What is the actual migratory time bats live under the bridge?
Horsehead Crossing info table - October 10 - 12
Sarah suggested having one event per quarter.
Tabled: T-Shirts / Trail Merchandise - tabeled
Discussion items:
Fall Event – Bat watch recap - Oct. 31st - Event was successful. People walked the trail and watched the bat flight at sunset.
EDC Dam Construction Update - completed.
Map of trail needs to be put on the brochure.
City of Fort Stockton Water Project Update - 13 acres of land has been donated for the pond. Maps are being made to plan the pond. Billy is working on project.
New business:
Brief announcements or updates
Drone to complete official map of trail (suggestion)
Setting the date for the next meeting - March 5th, 2025 6 PM
Adjournment - 7:31 PM
AGENDA
October 22nd, 6:30PM - Rock House, Fort Stockton, Texas
Opening:
Call to order
Approval of minutes from the previous meeting
Recognition of Guests and New Members
Reports:
Treasurer's report
Presentation
Trail Cams
Decisions:
Treasurer and Secretary Elections
Section 3.2: Election - The Board members shall be elected by the members at the September meeting.
Section 3.3: Terms of Office - President and Vice-President shall serve terms of 2 years. Secretary and Treasurer shall serve 1-year terms.
Living History Days Information Booth - Canceled due to no public day.
Brochures with information and the membership application on it.
Photos of the Creek Trail
Stickers
990 Needs to be completed.
Tabled: T-Shirts / Trail Merchandise
Discussion items:
Fall Events – Bat watch with possible biologist presentation - Oct. 31st, Halloween Night Scare Trail ??
EDC Dam Construction Update
City of Fort Stockton Water Project Update
New business:
Brief announcements or updates
Setting the date for the next meeting
Adjournment
MINUTES
Opening:
Call to order at 6:30 PM - Sarah Shuttleworth, Billy Gonzales, Tristian Barragan, Collette Barragan, Jim Hatcher, Paul Weatherby
Approval of minutes from the previous meeting -9/24/2024 - 1st motion Paul Weatherby 2nd motion passed Jim Hatcher
Recognition of Guests and New Members - none
Reports:
Treasurer's report - No change since the last meeting. The balance is $1,000.94. No known expenses since the last meeting.
Presentation
Trail Cams - one camera is not active located at the Dam area. Jim Hatcher donated solar panels to operate cameras (a total of 3).
Decisions:
Treasurer and Secretary Elections
Section 3.2: Election - The Board members shall be elected by the members at the September meeting.
Section 3.3: Terms of Office - President and Vice-President shall serve terms of 2 years. Secretary and Treasurer shall serve 1-year terms.
Sarah Shuttleworth was nominated to be CCT Treasurer.
Sarah accepted the position of treasurer by acclimation.
Documentation will go to the bank and new checks need to be ordered.
Living History Days Information Booth - Canceled due to no public day.
Brochures with information and the membership application on it.
Photos of the Creek Trail
Stickers
990 - Needs to be completed.
Tabled: T-Shirts / Trail Merchandise
Discussion items:
Fall Events – Dusk Trail Walk and Bat flight - Oct. 31st
6:15 pm - 7:30 pm
Have brochures available. Tristian will finish it this week.
EDC Dam Construction Update - Flood gates to the dam will be installed this week.
City of Fort Stockton Water Project Update - water test soon. Billy will work with the City to get this completed.
The north side of the trail is becoming overgrown. Billy will get the mowers in to manage the growth.
Jim Hatcher - Discussed possibly setting up a Patreon page to help with the financial growth of photos of the trail. https://www.patreon.com/
New business:
Brief announcements or updates - none
Set the date for the next meeting - 11/18/2024 at 6:30 pm
Adjournment 7:26 pm
AGENDA
September 24th, 6:30PM - Rock House, Fort Stockton, Texas
Opening:
Call to order
Approval of minutes from the previous meeting
Reports:
Treasurer's report
Presentation
Trail Cams
Decisions:
Treasurer and Secretary Elections
Section 3.2: Election - The Board members shall be elected by the members at the September meeting.
Section 3.3: Terms of Office - President and Vice-President shall serve terms of 2 years. Secretary and Treasurer shall serve 1-year terms.
Barrio Fest Information Booth - Living History Days Information Booth
Brochures with information and the membership application on it.
990 Needs to be completed.
Tabled: T-Shirts / Trail Merchandise
Discussion items:
Fall Events – Events were discussed that could happen at the trail (Bat watch, possible biologist presentation, Halloween/Fall Event), and ideas were presented.
EDC Dam Construction Update
City of Fort Stockton Water Project Update
New business:
Brief announcements or updates
Setting the date for the next meeting
Adjournment
MINUTES
Comanche Creek Trail
Sept 24
6:44 p.m.
Opening
Call to Order - Jim Hatcher, Debra Ezell, Tristian Barragan, Collette Barragan, Serena Tarango absent - Paul Weatherby, Billy Gonzales, Sarah Shuttleworth
Approval of Minutes from the previous meeting - 9/10 cancelled due to no quorum.
08-20-24 Motion: D Ezell Motion 2: Jim Hatcher. No opposition - approved
Reports:
Treasurer’s report balance:$1,000.94. One check was written and deposited - game cams and subscription reimbursement.
Presentation
Trail Cams - Debra asked for the log-ins and can see the action on the trail cameras. Cyclists are using the trail. The batteries for the entrance camera have been replaced. The committee looked into purchasing Solar Panel for Cellular Trail Cameras X 2.0, X, Gen 1, SK, and XB (Solar Panel). Jim Hatcher offered to purchase 3 solar panels for the game cams.
Decisions
Treasurer and secretary elections - elected every year.
Secretary - First Nomination - Collette Barragan was nominated by Debra Ezell. Second nomination: Jim Hatcher all approved
Treasurer
First Nomination - Sarah Shuttleworth was nominated by Collette Barragan. Second nomination: Debra Ezell passed by unanimous vote.
Barrio Fest Information Booth - materials weren’t available by the time of the Barrio Fest
Living History Days Information Booth - Oct 18-19 talk to Ross Harper for a location. (Thurs. education day and Friday is the full day.)
Brochures with information and the membership application on it - CANVA- Tristian will continue to work on the brochure for the information booth.
990 needs to be completed - the Treasurer is working on the 990.
Tabled: Tshirts/Merchandise - still tabled. CCT is going to look into the cost of the stickers.
Discussion items
Fall Events - Bat watch at the CCT. 6:15 p - 8p OCT 19th (Sat) and OCT 31st (Thurs). Treat bags for the children. Come in your Halloween costume. Dress up and hike the trail. CANVA
EDC Dam Construction update - table for next meeting
City of Fort Stockton water project update - surveys are being conducted.
New Business:
Brief announcements - no announcements or updates
Setting the date for the next meeting - Oct 14, 2024, 6:30 pm
Adjourn 7:31pm
AGENDA
August 20th, 6:30PM - Rock House, Fort Stockton, Texas
Opening:
Call to order
Approval of minutes from the previous meeting
Reports:
Treasurer's report
Presentation
Trail Cams
Decisions:
Discuss Trail Cams Reimbursement and Reconciliation of Funds
990 Needs to be completed before next meeting
Tabled: T-Shirts / Trail Merchandise
Discussion items:
Memberships
Fall Events
EDC Dam Construction Update
City of Fort Stockton Water Project Update
New business:
Brief announcements or updates
Setting the date for the next meeting
Adjournment
MINUTES
Comanche Creek Trail
DATE
August 20, 2024
TIME
6:47 pm
MEETING CALLED TO ORDER BY
Tristian Barragan
IN ATTENDANCE
Tristian Barragan, Billy Gonzales, Paul Weatherby, Jim Hatcher, Collette Barragan, Sarah Shuttleworth
APPROVAL OF MINUTES
Minutes from the July meeting were approved (1 st motion – Jim Hatcher and 2 nd by Paul Weatherby)
REPORTS
Treasurer Report: No change in balance. Billy Gonzales donated the cost of the new trail cams ($311.96)
Subscription for the Trail Cams was discussed and a yearly subscription was purchased.
PRESENTATION
Photos from the Trail Cams were shared and also posted on the Facebook page. The committee was pleased that there has been activity on the trail and that the animals had been photographed.
DECISIONS
Jim Hatcher is working on the 990 and was given the Comanche Creek trail email.
Merchandise has been tabled until events and memberships are established.
Bylaws will be put on the website for transparency.
DISCUSSIONS
Memberships – Membership tiers were discussed. Previous amounts were agreed upon.
Fall Events – Events were discussed that could happen at the trail (Bat watch, possible biologist presentation, Halloween/Fall Event), and ideas were presented.
EDC Dam Construction Update – Billy stated that the dam construction should be completed very soon and all are pleased with the work/results.
City of Fort Stockton Water update - Paul gave an update to the water district. He stated that the city is wanting to make the pond closer for access to the public (off the walking trail just beyond the parking area.) Gates need to be put up.
NEW BUSINESS
Brief announcements/updates – Jim needs the documentation for the 5013c, Ein Number, and all IRS documents to complete the documentation for the Comanche Creek Trail.
Barrio Fest – Ideas were given about promoting the CCT and getting memberships during the festival. Paul is going to talk to the Chamber to see about printing brochures with information and the membership application on it. It was also discussed that CCT might want to join the Chamber of Fort Stockton.
NEXT MEETING SEPT. 10th 6p – 7p
Adjourn: 7:51 pm
AGENDA
July 23rd, 6:30PM - Rock House, Fort Stockton, Texas
Opening:
Call to order
Approval of minutes from the previous meeting
Reports:
Treasurer's report
Presentation
Decisions:
Discuss Trail Cams
Tabled: T-Shirts / Trail Merchandise
Discussion items:
Trail Maintenace
EDC Dam Construction Update
City of Fort Stockton Water Project Update
New business:
Brief announcements or updates
Setting the date for the next meeting
Adjournment
MINUTES
Minutes 7/23/24
Opening:
Call to order: Meeting was called to order at 6:39 pm by president.
Present: Paul Weatherby, Tristian Barragan, Collette Barragan, Jim Hatcher, Sarah Shuttleworth, Billy Gonzales, Debra Ezell
Approval of minutes from the previous meeting: Minutes from the previous meeting were approved with no changes (May 2024) 1: Hatcher 2: Ezell - passed
Reports:
Treasurer's report: Balance 1,312.90 - one check give to Tristian for purchase of Trail Cameras from WalMart.
Need an email for Comanche Creek Trail - fscomanchecreek@gmail.com for the 990
Presentation
none
Decisions:
Discuss Trail Cams- Trail cams were pulled by Paul Weatherby. Notice of cameras present sign is posted.
Tabled: T-Shirts / Trail Merchandise continued to be tabled until need arises. 1: Ezell 2: Watherby Passed
Discussion items:
Trail Maintenance: Billy and crew cleared up trail. THANK YOU!
EDC Dam Construction Update - should be completed by August. Gates were installed
City of Fort Stockton Water Project Update - waiting fo rmore information on project. Committee would like to be involved in process.
New business:
Brief announcements or updates - cameras will be purchased and installed by next meeting
990 needs to be completed before next meeting
Lease renewal 8/13 at 7 pm with the water district
Setting the date for the next meeting - 8/20/24 6:30 pm
Adjournment
7:28 pm
AGENDA
May 20th, 6:00PM - Rock House, Fort Stockton, Texas
Opening:
Call to order
Approval of minutes from the previous meeting
Reports:
Treasurer's report
Signature Cards have been updated
Presentation
Trail Cam Update
Decisions:
Discuss and decide on Trail Cams
Tabled: T-Shirts / Trail Merchandise
Discussion items:
Trail Maintenace - Cleanup day for mowing/clipping/trash cleanup - June 1st at 7:00am.
New business:
Brief announcements or updates
Setting the date for the next meeting
Adjournment
MINUTES
May 20th, 6:00 PM - Rock House, Fort Stockton, Texas
Opening:
The meeting began at 6:08 pm
Call to order: Tristan Barragan, Collette Barragan, Jim Hatcher, Sarah Shuttleworth, Paul Weatherby, Debra Ezell, Billy Gonzales
Approval of minutes from the previous meeting: Minutes were approved with no changes Jim Hatcher (1st), Paul Weatherby (2nd)
Reports:
Treasurer's report - $1,312.90 balance. Membership for the Fort Stockton Historical Society - Current
Signature Cards have been updated.
Franchise Tax 5/2025 - allows time for 5013c to be established. (exempt for federal income tax)
Presentation:
Billy Gonzales presented the City Council plans for the pond that is to be located on the trail. The pipeline will be in the “creek” for the return of reclaimed water. Concerns were voiced over
the pipeline being visible and not in the ground. Well projected to be drilled behind Saint Joseph’s.
Trail Cam Update:
2 game cams are current on the trail. Camera 1 - 2,800 photos (entrance) Camera 2 - needs to be re-adjusted
“Game cameras in use” sign - Cary Acosta. Paul Weatherby will be going to Pecos Co Feed to ask for donations of cameras. Table a decision upon Paul Weatherby to get more information to
present to the group.
Tabled: T-Shirts / Trail Merchandise - Will seek more information for shirts. Possibly contacting Custom Ink
Discussion items:
Trail Maintenance - Cleanup day for mowing/clipping/trash cleanup - June 1st at 7:00 am.
New business:
Brief announcements or updates
Setting the date for the next meeting: June 17, 2024, 6 pm
Adjournment: 7:07 pm
April 22nd, 2024
AGENDA
April 22nd, 6:00PM - Rock House, Fort Stockton, Texas
Opening:
Call to order
Approval of minutes from the previous meeting
Reports:
Treasurer's report
Presentation
Group Trail Guiding
Decisions:
To discuss and or act upon State Franchise Tax
Discussion items:
Trail Maintenance
Texas Master Naturalists Update - Sarah
T-Shirts / Trail Merchandise
New business:
Trail Cameras
Social Media - Group Pages and Posting
Brief announcements or updates
Setting the date for the next meeting
Adjournment
MINUTES
April 22nd, 6:00PM - Rock House, Fort Stockton, Texas
Opening:
■ Call to order -6:08 pm
■ Present: Billy Gonzales, Sarah Shuttleworth, Jim Hatcher, Colette Barragan (30mins in), Tristian Barragan, Debra Ezell
Approval of minutes from the previous meeting motion 1: Billy Gonzales
Motion 2: Sarah Shuttleworth passed unanimously
Reports:
■ Treasurer's report - 1,312.90
■ Agreed that we would go within the week to alter signature cards at the bank. Take a copy of the minutes, request on official letterhead, change of address and approval of said change (President, Vice President, Treasurer)
Presentations:
Tristian presented to the group the recent trail guided trips with local Girl Scout Troops x3 and a Pre-K group from Buena Vista
It was suggested to notify local sheriffs for safety as well as have tour groups sign the liability waiver.
Decisions:
■ To discuss and or act upon State Franchise Tax - Letter was sent to Pual from Comptroller office to file franchise tax. Paul will call 800 number to confirm. (After the meeting I, (Tristian Barragan) checked the mailbox and found another letter from Comptroller office stating franchise tax reporting was due May 15th, of 2025.)
Discussion items:
■ Trail Maintenance - after a discussion the group determined it was not bad to warrant concern. Suggested from group was to ask county for root mulcher to address the new trails. The group decided on a cleanup day for mowing/clipping/trash cleanup. June 1st at 7:00am. Billy would try to get his group out there before then. He will update the group.
■ Texas Master Naturalists Update - Sarah - Sarah reached out but was unable to get a reply from the organization. Tabled by Paul, Second by Sarah
■ T-Shirts / Trail Merchandise - after a discussion of t-shirts, Paul motioned to table this item to have bids presented for the next meeting. Second by Tristian.
New business:
■ Trail Cameras - a discussion was held regarding the need for game cameras on the trail for safety and wildlife watch. This would have been beneficial to have for the recent wildfire. It was decided that Pual would reach out to camera companies for a possible sponsorship of equipment. If no sponsorship was available, the group would consider the cost to purchase cameras at the next meeting. Tabled by Paul, Seconded by Jim
■ Social Media - Group Pages and Posting - No discussion on this item. The group unanimously agreed that current posting and publicity has been great.
■ Brief announcements or updates - Billy informed the group that the EDC has approved a project to repair the flood gates at the entrance to the CCT.
■ Billy also informed the group of an upcoming trip with city officials to look at Big Spring's Water Reclamation System. Possibility of implementing such system in Rooney Park.
■ Setting the date for the next meeting - May 20th, 2024 at 6:00 pm
Adjournment
7:15 pm
March 18th, 2024
AGENDA
March 18th, 6:00PM - Rock House, Fort Stockton, Texas
Opening:
Call to order
Approval of minutes from the previous meeting
Reports:
Treasurer's report
Decisions:
Vote on Logo for the CCT
Discussion items:
Update on current 501c3 Non-profit status
Camping on trail
Potty Potties
New business:
Fort Stockton Historical Society Membership ($60)
Trail Maintenace
Brief announcements or updates
Setting the date for the next meeting
Adjournment
MINUTES
March 18th, 6:00PM - Rock House, Fort Stockton, Texas
Opening:
■ Call to order -6:07 pm
■ Present: Billy Gonzales, Sarah Shuttleworth, Jim Hatcher, Colette Barragan, Tristian Barragan
Approval of minutes from the previous meeting motion 1: Jim Hatcher
Motion 2: Colette Barragan passed unanimously
Reports:
■ Treasurer's report - 1,372.90
■ Need to do the signature cards at the bank. Take a copy of the minutes, request on official letterhead, change of address and approval of said change (President, Vice President, Secretary, Treasurer)
■ PO BOX established PO BOX 71 (combination on file)
Decisions:
■ Vote on Logo for the CCT - Design A was chosen for Logo
Discussion items:
■ Update on current 501c3 Non-profit status - documentation from lawyer was discussed. (Certificate of formation, Official non-profit status, scan all papers to preserve it digitally.
■ Camping on trail - no camping - add information to social media
■ Potty Potties - no portapotties for regular use. Consider special events only. Concerns were stated about vandalism, theft, people staying longer than necessary.
New business:
■ Fort Stockton Historical Society Membership ($60) - Check with Ross Harper for trees. Consensus is yes to joining FSHS (historiacal society). 1st motion - Sarah Shuttleworth, 2nd motion - Collette Barragan passed unanimously. Jim Hatcher will write a check for $60.00
■ Trail Maintenance - Trail is looking great thanks to Billy Gonzales and his crew. Mapping of trail was discussed and will happen eventually. Posting trail guide at the entrance of the trails. City is interested in keeping water in the canal all year from nunez Park to Hwy 285 bridge (Information discussed at this time).
■ Brief announcements or updates - Sarah Shuttleworth mentioned putting the logo on shirts and maybe having people purchase them for a fund raiser. (contact the community theatre and see how they do theirs)
■ Discussed possible raising the foot bridges over the canal for kayaks to travel under. Juan Vasquez was mentioned for doing the work with his high school students.
■ Texas Master Naturalists - willing to come down to Fort Stockton to conduct a work day.
■ Setting the date for the next meeting - Apr 22, 2024 at 6;00 pm
Adjournment
6:59 pm
February 12th, 2024
AGENDA
February 12th, 5:30PM - Rock House, Fort Stockton, Texas
Opening:
Call to order
Approval of minutes from the previous meeting
Reports:
Treasurer's report
Decisions:
Bylaws need signature and date by Board Officers
Vote on Logo for the CCT
501c3 Non-profit status decision items:
Review/approve Comanche Creek Trail Board Conflict of Interest Policy Needed for 501c3 filing.
Review/approve Comanche Creek Trail Activities Needed for 501c3 filing.
Discussion items:
Update on current 501c3 Non-profit status
Name, title, & mailing address of all officers & board members
Name & mailing address of Registered Agent for 501(c)(3)
New business:
Establishing PO Box for organization - Used for 501c3 - $80/month
Brief announcements or updates
Setting the date for the next meeting
Adjournment
MINUTES
February 12th, 5:30PM - Rock House, Fort Stockton, Texas
Opening:
Call to order- 5:37 pm by President Tristian Barragan Present - BIlly Gonzlaes, Colette
Barragan, Sarah Shuttleworth, Jim Hatcher, Nicholas Ibarra
Approval of minutes from the previous meeting - no corrections 1st motion - Billy Gonzales 2nd
by Sarah Shuttleworth Passes unanimously
Reports:
The Treasurer's report: The balance of the account is $1,456.90 after checks were written for the filing fee ($350.00) and part of attorney fees ($500)
Decisions:
Bylaws need signature and date by Board Officers: Bylaws were signed by Tristian Barragan,
Billy Gonzales, Colette Barragan, and Jim Hatcher It was also discussed that the EIN# for the organization must be located for filing purposes.
Vote on Logo for the CCT: The decision for the logo has been tabled for the next meeting so that renderings can be presented by those who want to participate, and voting can commence.
501c3 Non-profit status decision items:
Review/approve Comanche Creek Trail Board Conflict of Interest Policy Needed for 501c3 filing. After a short discussion, 1st motion from Billy Gonzales and 2nd motion by Sarah Shuttleworth passed unanimously.
Review/approve Comanche Creek Trail Activities Needed for 501c3 filing. After a short discussion and edits made, 1st motion Jim Hatcher and 2nd motion Sarah Shuttleworth passed unanimously.
Update on current 501c3 Non-profit status.
Name, title, & mailing address of all officers & board members - All board members present updated their address for the 501c3 status. Other board members will need to update theirs as soon as possible.
Name & mailing address of Registered Agent for 501(c)(3): It has been determined that Paul Weatherby will stay as registered agent.
New business:
Establishing PO Box for organization - Used for 501c3 - $80/month After a short discussion 1st motion from Billy Gonzales and 2nd motion from Sarah Shuttleworth passed unanimously. Check #820 written to USPO to establish a PO BOX.
Brief announcements or updates
The clean-up was very successful. Once the water begins to flow, the trail must be walked again to monitor trash.
Setting the date for the next meeting: March 18th at 6:00 pm
Adjournment: 6:29 pm
Respectfully submitted: Colette Barragan - CCT secretary
January 28th, 2024
AGENDA
January 28th, 12:30PM - Comanche Creek Trail, Fort Stockton
Opening:
Call to order
Approval of minutes from the previous meeting
Reports:
Treasurer's report
Decisions:
Review Bylaws draft from last meeting and approve for use of the Comanche Creek Trail Board.
Discussion items:
Acknowledge and accept check from Church Ministry for establishing the 501c3
Update on current 501c3 Non-profit status
Attorney requesting $350 for SOS - Secretary of State Filling Fee
Review Comanche Creek Trail Board Conflict of Interest Policy Needed for 501c3 filing.
Review Comanche Creek Trail Activities Needed for 501c3 filing.
New business:
Discuss establishing Logo for the CCT
Brief announcements or updates
Setting the date for the next meeting
Adjournment
MINUTES
January 28th, 12:30PM - Comanche Creek Trail, Fort Stockton
Opening:
Call to order 1:00 pm
Sarah, Billy, Andres, Debra, Tristan, Collette, Nicholas, and guests
Approval of minutes from the previous meeting - 1st motion by Andres Madrid, 2nd motion by Sarah Shuttleworth. Passed unanimously.
Reports:
Treasurer's report - In lieu of the Treasurer not in attendance at the beginning of the meeting, President Tristian Barragan accepted a $1,000 check from Cross Your Heart Ministry to help with the 501c3 process. The invoice from the attorney was discussed and the amount of $350.00 for the Secretary of the State filing fee was approved. At the end of the meeting, Treasurer, Jim Hatcher, was given check and the invoice regarding the attorney fee to file with the secretary of the state.
Decisions:
Review the Bylaws draft from last meeting and approve for use of the Comanche Creek Trail Board. 1st motion Debra Ezell 2nd motion Andres Madrid unanimously approved.
Discussion items:
Review Comanche Creek Trail Board Conflict of Interest Policy Needed for 501c3 filing. - Discussion regarding the conflict of interest policy was brought up by Andres Madrid. Concerns were that individuals that hold a financial leadership and serve on the board might go against the C of I mission. (Kayaking for fund raiser etc.) Debra Ezell motioned to table the conflict of interest policy and it was 2nd by Andres Madrid. Passed unanimously.
Review Comanche Creek Trail Activities Needed for 501c3 filing. Debra Ezell motioned to table the activities of the Comanche Creek Trail for discussion at a later meeting. 2nd by Sarah Shuttleworth. Passed unanimously.
New business:
Discuss establishing Logo for the CCT - Logo was presented by Tristian Barragan and overall, the group likes what had been designed. Other suggestions were made and the logo will be presented at the next meeting.
Brief announcements or updates:
Group was acknowledged for volunteering to clean up the trash on the trail. Liability waiver was discussed and signed by participants.
Date for the next meeting: 5:30PM Monday, February 12, 2024 at the Rock House.
Adjournment: 1:24 pm
January 16th, 2024
AGENDA
January 16th, 7:00PM - Rock House, Fort Stockton
Opening:
Call to order
Introductions (if necessary)
Approval of minutes from the previous meeting
Reports:
Treasurer's report
Decisions:
Nominations for Officers:
President
Vice President
Secretary
Treasurer
Water District Advisor
Vote on Officer Nominations
Establish and approve Bylaws for the Committee
Set Community Clean-up date.
Discussion items:
Acknowledge current lease with Pecos County Water Control Improvement District No. 1
Update on current 501c3 Non-profit status
Trail Cameras
New business:
Brief announcements or updates
Setting the date for the next meeting
Adjournment
Minutes
January 16, 2024
Comanche Creek Trail Board
Meeting was called to order on January 16, 2024 at 7:05 pm. Present at the meeting were Billy Gonzales, Jim Hatcher, Paul Weatherby, Jennifer Gonzales, Sarah Shuttleworth, Tristian Barragan, Collette Barragan
Introductions were made and previous minutes were approved. Treasurer report was given with a current balance of $1,314.90 was noted. 1st motion Tristian Barragan, 2nd motion Paul Weatherby passed unanimously.
Nominations for Board and Officers were commenced.
President: Tristian Barragan
Vice President: Debra Ezell
Secretary: Colette Barragan
Treasurer: Jim Hatcher
Water District Advisor: Billy Gonzales and Paul Weatherby (appointed position).
All officers were unanimously elected.
Bylaws were reviewed with the following changes: (all edits are on bylaws drafts)
1.1 strike “committee’
1.2 mission statement revised
2.1 “open to all”
2.2 “Board” - Committee
2.3: bi-annual meeting (September/March)
2.4 members in good standing
4.2 Vice president presides in the absence of the President - Google process
4.3: ok
5.1: change to “board”
6.1 September 1st to August 31st
6.2: Dues: Member $20.00
Student $10.00
Family $25.00
Corporate $50.00
Life-time $1,000.00 (9-1-24)
Founding member: $35.00
(table until 501c3 is established)
6.3: Budget
6.4: Change to “board”
7.1: process - check ‘board’
8.1: dissolution?
(upon dissolution, the property of the CT will be given to the Pecos County Conservation Water District #1)
Community Clean-up: January 28th 1p - 5p trash bags (Panther Pictures) discussion was to call Keep Fort Stockton Beautiful, contact FSHS athletic for use of their gator, and water donation from Lowes.
Discussion Items
Social Media - Instagram, Facebook, and Website
Admins on social media will be paired down to a manageable size.
Current lease was acknowledged and forwarded to President Tristian Barragan.
Look for liability insurance for group - this can be added as an agenda item
TPWD - rules of rivers and research public access to areas with water (rivers, creeks etc.)
January 2nd, 2024
Minutes 5:20pm
Sarah, Andres, Tristian, Billy, Jim, Colette, Debra, Nicholas, Paul, Iselda
$1,613.15 in the bank.
Bill for $298.25
Discussion of establishing a board consisting of:
President
Vice President
Secretary
Treasurer
Water District Advisor
Discussion of solid Marketing for the trail
Discussion of establishing ByLaws - 501c3 - Donations
Andres asked about the lease to use the area. Billy produced a copy of the lease between the Pecos County Water Control Improvement District No. 1 and the Comanche Creek Trail Committee.
Decision was made to hold a meeting calling for board members to be held on January 16th, 2024
Discussion of Facebook page access - Gabby was contacted.
Discussion for next meeting agenda:
Board Members
501c3 update
Establish & approved bylaws
Acknowledge lease
Establish Cleanup date
Discussion - Trail Cameras
Bill for $298.25 was paid by Paul and Billy
Meeting adjourned 6:01PM
Page updated
Google Sites
Report abuse