Embedded Files
Tentative Meeting Agenda
Tentative Meeting Agenda
Thursday, November 12, 2026 — 6:00 p.m.
Rock House
1. Call to Order
1. Call to Order
2. Attendance
2. Attendance
3. Approval of Previous Minutes
3. Approval of Previous Minutes
Review and approve October 1, 2026 meeting minutes.
4. Treasurer’s Report
4. Treasurer’s Report
Current account balance.
Review any recent expenses or reimbursements.
Tactacam subscription/payment update.
P.O. Box expense/update.
Bank account and signature-card update.
5. Officer & Administrative Updates
5. Officer & Administrative Updates
Jim Hatcher
New P.O. Box status.
Bank mailing/address update.
IRS/501(c)(3) status and any outstanding filing requirements.
Sarah Shuttleworth
Secretary transition.
Bank signature-card update following approval of October 1 minutes.
Paul Weatherby
Local 501(c)(3) charitable-organization list.
Tax-abatement compliance information.
Potential correspondence/outreach to participating companies.
Tristian Barragan
Organizational records/website update.
Google Group and communications update.
6. Trail Conditions & Maintenance
6. Trail Conditions & Maintenance
Report from trail walk/inspection, if completed.
Mowing needs.
Cleanup and maintenance priorities.
Determine whether a volunteer cleanup day should be scheduled.
Bat habitat/bridge updates, if any.
7. Membership & Community Participation
7. Membership & Community Participation
Current Board/member participation.
Recruiting additional volunteers and community members.
Community outreach and meeting promotion.
Chamber of Commerce membership update/decision, if information is available.
8. Upcoming Activities & Events
8. Upcoming Activities & Events
Revisit items tabled October 1:
Fall/winter trail cleanup or community trail walk.
Bat Watch/Bat Ambassador activities.
Living History Days.
Fort Stockton High School NHS 5K proposal.
Other community events or partnerships.
Determine which activities CCT realistically wants to pursue and establish responsibilities/timelines as appropriate.
9. Regular Meeting Schedule
9. Regular Meeting Schedule
Establish a recurring meeting schedule for 2027.
Determine preferred meeting frequency, day/time, and location.
10. New Business
10. New Business
Items raised by Board members or attendees.
New community opportunities, partnerships, or concerns.
11. Action Items
11. Action Items
Before adjournment:
Review decisions made during the meeting.
Assign responsible individuals.
Establish deadlines or target dates where appropriate.
12. Next Meeting
12. Next Meeting
Set date, time, and location.
13. Adjournment
13. Adjournment
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